A team integrated into your business to guide and support you in all things HR.
We serve as your Human Resources Representative. Our role can be customized to include coaching and consulting with your managers and employees; creation and maintenance of HR policies; managing your payroll; and all other day-to-day Human Resources functions. We know HR, so you don’t have to. From compliance to on-boarding, recruiting to training and development, we’ve got you covered.
HR. Covered.
How The Total Package Works
The Total Package comes in three sizes since each company is a little different. Whichever size you choose, with our Total Package our team becomes your team for all things HR and Payroll (as per scope of course). We bring with us the Paylocity Human Resources Information System (HRIS) as the technology platform to manage and run all of your new and evolving HR and Payroll functions. Unique to TPPS is that your Paylocity account remains your own should you ever outgrow TPPS or wish to bring these functions back in-house.
What’s Included*:
Starts at $3,000/mo
Kick-Off
- We will set up a dedicated email and phone number just for your team.
-
To begin, we will review and fine-tune your HR & Payroll functions, to include:
- Implementation of Paylocity HRIS
- Creation of an SOP for all of your HR & Payroll functions
- Creation of a company-specific Compliance Calendar
- Review and update of your Onboarding process and documents
- Review and update of payroll practices to ensure compliance with all applicable laws
- Review and update your Employee Handbook
- Review of your benefits administration to ensure compliance with all applicable laws
Virtual HR-on-Demand Support 5 HOURS/MO
- As-needed support via phone, “Zoom” and email, to support with in-scope HR and payroll needs. Our team is available M-F (major holidays excluded) between the hours of 8 am and 5 pm Pacific. Managers and Directors can be available nights, weekends, and holidays for emergencies as they arise during off hours.
On-Boarding & Off-Boarding
- Assistance with exiting employees by preparing final checks, providing required separation documents, and updating Paylocity.
- On/off-boarding staff to include processing new hires in Paylocity.
Payroll Processing
- Regular payroll cycle processing, one-off checks, and paycheck corrections.
- Oversee all Payroll tax filings and annual W-2 processing.
- Set up/update all time off accruals; respond to questions regarding time off balances; oversee approvals as part of processing payroll; monitor compliance.
- Processing termination checks as needed.
Compliance & Strategy
- Management of company-specific Compliance Calendar to ensure nothing is missed in terms of HR & Payroll actions, notices, and best practices.
- Semi-Annually: Proactive engagement from our team related to HR and Payroll in order to keep you compliant and up-to-date with modern practices.
- Labor Law posters with automatic update services for each of your locations.
- E-Posters for all of your remote/home-based employees, with automatic alerts as posting changes.
Recordkeeping
- Management of HRIS and electronic personnel files.
Standard Operating Procedures
- Creation and upkeep of HR and Payroll SOPs for contracted services.
What’s Included*:
Starts at $5,000/mo
Kick-Off
- We will set up a dedicated email and phone number just for your team.
-
To begin, we will review and fine-tune your HR & Payroll functions, to include:
- Implementation of Paylocity HRIS
- Creation of an SOP for all of your HR & Payroll functions
- Creation of a company-specific Compliance Calendar
- Review and update of your Onboarding process and documents
- Review and update of payroll practices to ensure compliance with all applicable laws
- Review and update your Employee Handbook
- Review of your benefits administration to ensure compliance with all applicable laws
Virtual HR-on-Demand Support 10 HOURS/MO
- As-needed support via phone, “Zoom” and email, to support with in-scope HR and payroll needs. Our team is available M-F (major holidays excluded) between the hours of 8 am and 5 pm Pacific. Managers and Directors can be available nights, weekends, and holidays for emergencies as they arise during off hours.
On-Boarding & Off-Boarding
- Assistance with exiting employees by preparing final checks, providing required separation documents, and updating Paylocity.
- On/off-boarding staff to include processing new hires in Paylocity.
Benefits
Day-to-day administration of enrollment/termination and questions on benefits.
Management and oversight of your health and retirement benefit programs to include:
- Renewal and Open Enrollment management and administration.
- Day-to-day administration of enrollment/termination and questions on benefits.
- Quarterly payroll deduction audit to ensure accurate payroll deductions.
- Monthly invoice reconciliation to ensure eligibility changes have processed.
Payroll Processing
- Regular payroll cycle processing, one-off checks, and paycheck corrections.
- Oversee all Payroll tax filings and annual W-2 processing.
- Set up/update all time off accruals; respond to questions regarding time off balances; oversee approvals as part of processing payroll; monitor compliance.
- Processing termination checks as needed.
Employee Relations
- Coaching and Corrective action support.
- Administration of employee leave of absences in accordance with Federal & State Laws.
- Processing of Unemployment Claims, Verification of Employment, References, etc.
Compliance & Strategy
- Management of company-specific Compliance Calendar to ensure nothing is missed in terms of HR & Payroll actions, notices, and best practices.
- Monthly virtual meeting/check-in with you to stay lock-stepped on all things HR & Payroll.
- Annual Handbook & policy review and redline. Presentation of new handbook to staff, and tracking of acknowledgment. Quarterly
- Proactive engagement from our team related to HR and Payroll in order to keep you compliant and up-to-date with modern practices.
- Tracking of Harassment training to ensure all staff are trained per applicable state law.
- Labor Law posters with automatic update services for each of your locations.
- E-Posters for all of your remote/home-based employees, with automatic alerts as posting changes.
- Tracking of required skills, certificates, licensure, etc. using Paylocity.
Performance Management
- Assistance with the creation of employee performance philosophy and systems (i.e. evaluations & reviews).
- Update job descriptions annually and/or as jobs change, obtain acknowledgments and save to file.
Recordkeeping
- Management of HRIS and electronic personnel files.
- Annual I9 audit and purge.
Standard Operating Procedures
- Creation and upkeep of HR and Payroll SOPs for contracted services.
What’s Included*:
Custom pricing on request
Kick-Off
- Our team of pros is dedicated to serving your business and your employees with all things HR & Payroll.
- We will set up a dedicated email and phone number just for your team.
-
To begin, we will review and fine-tune your HR & Payroll functions, to include:
- Implementation of Paylocity HRIS
- Creation of an SOP for all of your HR & Payroll functions
- Creation of a company-specific Compliance Calendar
- Review and update of your Onboarding process and documents
- Review and update of payroll practices to ensure compliance with all applicable laws
- Review and update your Employee Handbook
- Review of your benefits administration to ensure compliance with all applicable laws
Virtual HR-on-Demand Support UNLIMITED
- As-needed support via phone, “Zoom” and email, to support with in-scope HR and payroll needs. Our team is available M-F (major holidays excluded) between the hours of 8 am and 5 pm Pacific. Managers and Directors can be available nights, weekends, and holidays for emergencies as they arise during off hours.
On-Boarding & Off-Boarding
- Assistance with exiting employees by preparing final checks, providing required separation documents, and updating your payroll system.
- On/off-boarding staff to include processing new hires in your payroll system.
- Extending offers, processing background checks, and other client-specific onboarding actions requested.
Benefits
Day-to-day administration of enrollment/termination and questions on benefits.
Management and oversight of your health and retirement benefit programs to include:
- Renewal and Open Enrollment management and administration.
- Day-to-day administration of enrollment/termination and questions on benefits.
- Annual ACA reporting when applicable.
- Monthly ACA system management.
- Annual retirement testing to include preparing the census and working with you and your team to execute the process.
- Coordination of regular retirement education sessions.
- Management & oversight of all annual required notices.
- Quarterly payroll deduction audit to ensure accurate payroll deductions.
- Monthly invoice reconciliation to ensure eligibility changes have processed.
Payroll Processing
- Regular payroll cycle processing, one-off checks, and paycheck corrections.
- Oversee all Payroll tax filings and annual W-2 processing.
- Management of electronic timeclock punches. Working with managers and employees to clear up missing punches and discrepancies.
- Bonus and one-off check management.
- Set-up/update all time off accruals; respond to questions regarding time off balances; oversee approvals as part of processing payroll; monitor compliance.
- Processing termination checks as needed.
Employee Relations
- Coaching and Corrective action support.
- Investigation support for employee complaints and concerns.
- Administration of employee leave of absences in accordance with Federal & State Laws.
- Administration of Worker Compensation claims.
- Preparation of OSHA-300 Posting.
- Processing of Unemployment Claims, Verification of Employment, References, etc.
Compliance & Strategy
- Management of company-specific Compliance Calendar to ensure nothing is missed in terms of HR & Payroll actions, notices, and best practices.
- Monthly virtual meeting/check-in with you to stay lock-stepped on all things HR & Payroll.
- Annual Handbook & policy review and redline. Presentation of new handbook to staff, and tracking of acknowledgment. Monthly
- Processing of annual EEO-1 and State pay data reporting (where applicable, e.g., CA).
- Proactive engagement from our team related to HR and Payroll in order to keep you compliant and up-to-date with modern practices.
- Semi-Annual live/virtual HR Training for managers.
- Tracking of Harassment training to ensure all staff are trained per applicable state law.
- Labor Law posters with automatic update services for each of your locations.
- E-Posters for all of your remote/home-based employees, with automatic alerts as posting changes.
- Tracking of required skills, certificates, licensure, etc. using your payroll system.
Performance Management
- Assistance with the creation of employee performance philosophy and systems (i.e. evaluations & reviews).
- Track completion of performance evaluations and save to file.
- Update job descriptions annually and/or as jobs change, obtain acknowledgments and save to file.
- Assistance with the creation of a compensation structure.
Recordkeeping
- Management of HRIS and electronic personnel files.
- Annual I9 audit and purge.
Standard Operating Procedures
- Creation and upkeep of HR and Payroll SOPs for contracted services.
Construction Labor Compliance
- Process weekly certified payroll reports.
- Services and pricing are dependent on a number of factors including: headcount, complexity, locations, industry, and numerous other factors. Prices are meant as a starting point for discussion, not a hard pricing chart.
