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Important Information for 2022 W-2 Filings

Important Information for 2022 W-2 Filings

Attention! Important information regarding 2022 W-2 Filings and updates on filing requirements:

Taxpayer First Act

· 2022:By midnight on January 31, 2022, Employers that send 100 or more W-2’s must send them electronically in 2022 (pending final regulations from the IRS).

· 2023: By midnight on January 31, 2023, electronic W-2’s will be required for Employers sending 10 or more.

· Additional information and options on free filing can be found at the Taxpayer First Act page

· Additional provisions, IRS modernizations, and electronic filing of return information can be found HERE

2021 Tax Year wage reports must be filed with the Social Security Administration (SSA) by February 1, 2022.

The SSA now provides a new way to upload W-2 files if they meet SSA specifications for electronic filing W-2 (EFW2)

· If software creates an EFW2 format, employers are encouraged to consider Wage File Uploads rather than keying in individual W-2s

· To learn more about Wage file Uploads, click HERE

o Benefits of Wage File Uploads:

§ Files can be uploaded to process for FREE

§ Saves time and reduces potential errors

§ Register for Business Services Online

· How it Works:

o SSA will process employer files in real-time and provide results of either Success or Reject immediately following upload

o Rejected files will be provided the errors on the upload screen

o Wage File Identifier (WFID) will not be delivered until the errors have been fixed, the file resubmitted, and accepted

· Additional Information:




Training package

Organizations with less than 100 W-2s? There are FREE services for you too! W-2 Online is available for smaller businesses!


· Looks just like paper W-2 but it is on the SSA website

· Ability to key up to 50 W-2s per report

· Ability to generate multiple reports

· W-2C is also available online

· Checklist for W-2/W-2C Online Filingis provided

· Register for Business Services Online

Reporting Deferred Payroll Taxes

If payroll taxes were deferred for your employees in 2020 and collected in 2021, a W-2C will need to be sent to correct Tax year 2020 Social Security Taxes. Helpful information can be found in the links below:

· IRS W-2 & W-2C Instructions

· W-2 Reporting of Employee Social Security Tax Deferred under Notice 2020-65

· IRS News Release

· More Information 

· Remember that 2021 Tax Year wage reports must be file with the Social Security Administration (SSA) by February 1, 2022.

Truncated Social Security Numbers (SSNs)

· SSNs may be truncated on W-2s, except on Copy A

· Any W-2s with truncated SSNs on Copy A will not be accepted

· Copy A requires that all nine (9) digits of the SSN are visible

· IRS instructions on Truncated Taxpayer Identification Numbers can be found HERE

Verification of SSNs

· Verification of employee’s reported name and SSN can be confirmed at the Verify SSN page

· Employer Correction Request Notices (EDCOR) were discontinued in 2021 and will no longer be mailed

Need more Assistance? Visit the SSA Employer Page for videos, tutorials and other useful tips, links, and information. 

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